Digitize Your Private Practice Receipts: The Simple Strategy to Protect Your Tax Deductions

Did you know that one of the main reasons people lose valuable deductions during an IRS audit is because they don’t have the right documentation?

While bank or credit card statements confirm that you spent money, they don’t show what you actually purchased. Without supporting receipts or invoices, these records are often considered incomplete—sometimes referred to as "naked" documentation—and that can spell trouble during an audit.

To ensure your deductions are fully protected, especially for business expenses like meals, travel, vehicle use, or gifts, you’ll need receipts that include these five key details:

• The date of the expense

• The amount spent

• The place of purchase

• The business purpose of the expense

• The business relationship involved

The easiest solution?

Go digital with your receipts!

Thanks to modern technology, tracking receipts has never been easier. Just use your smartphone to snap a photo of each receipt and store it securely with apps like QuickBooks or Expensify. These tools even allow you to add notes, sort expenses by category, and sync with accounting software such as QuickBooks, making your financial life even simpler.

Taking just a few seconds to scan or photograph a receipt now could save you hours of frustration—and potentially a lot of money—down the road.

Schedule a free 15-minute strategy session to learn how I can help make bookkeeping seamless for your private practice.

I'm accepting new clients through 08/31/25 and hope to hear from you before the cutoff.

Best wishes,

Jeanette Andrada, MBA, EA

Private Practice Tax Strategist

IRS Enrolled Agent